PRIVACY STATEMENT

General Data Protection Regulation

Part A: General Privacy Policy

I. Name and address of the person responsible

The person responsible within the meaning of the Basic Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:

Petrofer Chemicals H.R. Fischer GmbH + Co. KG

Romerring 12 - 16

31137 Hildesheim

Germany

Phone: +49 5121 76 27 0

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Website: www.petrofer.com

II. Name and address of the data protection officer

The data protection officer of the person responsible is:

Attorney Frank Henkel

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III. general information on data processing

1. scope of the processing of personal data

We only collect and use personal data of our users insofar as this is necessary to provide a functional website as well as our contents and services. The collection and use of personal data of our users takes place regularly only with the user's consent. An exception applies in those cases where prior consent cannot be obtained for real reasons and the processing of the data is permitted by law.

2. legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU Data Protection Ordinance (DSGVO) serves as the legal basis.

In the processing of personal data required for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b DSGVO serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.

Insofar as the processing of personal data is required to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c DSGVO serves as the legal basis.

In the event that the vital interests of the data subject or another natural person require the processing of personal data, Article 6(1)(d) DSGVO serves as the legal basis.

If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f DSGVO serves as the legal basis for processing.

3. data erasure and storage time

The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage ceases to apply. Furthermore, data may be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the person responsible is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

IV. Provision of the website and creation of log files

1. description and scope of data processing

Every time you visit our website, our system automatically collects data and information from the computer system of the calling computer.

The following data is collected:

(1) Information about the browser type and version used

(2) Date and time of access

(3) Websites accessed by the user's system via our website

The data is also stored in the log files of our system. Not affected by this are the IP addresses of the user or other data that enable the assignment of the data to a user. This data is not stored together with other personal data of the user.

2. legal basis for data processing

The legal basis for the temporary storage of data is Art. 6 para. 1 lit. f DSGVO

3 Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this the IP address of the user must remain stored for the duration of the session.

Our legitimate interest in data processing pursuant to Art. 6 para. 1 lit. f DSGVO also lies in these purposes.

4 Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

5. possibility of opposition and elimination

The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

V. Use of cookies

a) Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. If a user visits a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic character string that enables a unique identification of the browser when the website is called up again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change. The cookies are only valid until the end of the session.

b) Legal basis for data processing

The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f DSGVO.

c) Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For this it is necessary that the browser is recognized even after a page change.

We need cookies for the following applications:

(1) Remembering search terms

For these purposes, our legitimate interest also lies in the processing of personal data in accordance with Art. 6 para. 1 lit. f DSGVO.

e) Duration of storage, possibility of objection and elimination

Cookies are stored on the user's computer and transmitted to our site. Therefore, you as a user also have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically.

VI. contact form and e-mail contact

1. description and scope of data processing

There is a contact form on our website which can be used for electronic contact. If a user takes advantage of this possibility, the data entered in the input mask will be transmitted to us and stored. This data is:

Title *

Your name *

What can we help you with? *

Your e-mail address *

Company *

Street and house number *

Postcode *

City *

Country *

Telephone number *

client number

Your message *

(* = mandatory fields)

At the time the message is sent, the following data is also stored:

(1) The IP address of the user

(2) Date and time of registration

Your consent is obtained for the processing of the data within the scope of the sending process and reference is made to this data protection declaration.

Alternatively, you can contact us via the e-mail address provided. In this case, the user's personal data transmitted by e-mail will be stored.

In this context, the data will not be passed on to third parties. The data is used exclusively for processing the conversation.

2. legal basis for data processing

The legal basis for the processing of data is Art. 6 para. 1 lit. a DSGVO if the user has given his consent.

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f DSGVO. If the e-mail contact aims at the conclusion of a contract, then additional legal basis for the processing is Art. 6 exp. 1 lit. b DSGVO.

3 Purpose of data processing

The processing of the personal data from the input mask serves us only for the treatment of the establishment of contact. In the event of contact by e-mail, this also constitutes the necessary legitimate interest in the processing of the data.

The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

4 Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and those that were sent by e-mail, this is the case when the respective conversation with the user is finished. The conversation is terminated when it can be inferred from the circumstances that the facts in question have been finally clarified.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. possibility of opposition and elimination

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.

The revocation of the consent and the objection of the storage can take place on the same way as the original establishment of contact, thus by contact form or by E-Mail.

All personal data stored in the course of contacting us will be deleted in this case.

VII Rights of the data subject

If personal data are processed by you, you are affected within the meaning of the DSGVO and you have the following rights vis-à-vis the person responsible:

1. right to information

You can ask the person in charge to confirm whether personal data concerning you will be processed by us.

If such processing has taken place, you can request the following information from the person responsible:

(1) the purposes for which the personal data are processed;

(2) the categories of personal data being processed;

(3) the recipients or categories of recipients to whom the personal data concerning you have been or are still being disclosed;

(4) the planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;

(5) the existence of a right to rectification or deletion of personal data concerning you, a right to limitation of processing by the controller or a right to object to such processing;

(6) the existence of a right of appeal to a supervisory authority;

(7) any available information on the origin of the data if the personal data are not collected from the data subject;

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 DSGVO in connection with the transmission.

2. the right to correction

You have a right of rectification and/or completion vis-à-vis the data controller if the personal data processed concerning you are incorrect or incomplete. The person responsible shall make the correction without delay.

3. right to limitation of processing

Under the following conditions, you may request that the processing of personal data concerning you be restricted:

(1) if you dispute the accuracy of the personal data concerning you for a period that enables the data controller to verify the accuracy of the personal data;

(2) the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;

(3) the data controller no longer needs the personal data for the purposes of the processing, but you do need them to assert, exercise or defend legal claims, or

(4) if you have filed an objection to the processing pursuant to Art. 21 para. 1 DSGVO and it has not yet been determined whether the legitimate reasons of the person responsible outweigh your reasons.

If the processing of personal data concerning you has been restricted, such data may only be processed - apart from being stored - with your consent or for the purpose of asserting, exercising or defending rights or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State.

If the processing restriction has been restricted according to the above conditions, you will be informed by the person responsible before the restriction is lifted.

4. right to cancellation

a. deletion duty

You may request the data controller to delete the personal data relating to you without delay and the controller is obliged to delete this data without delay if one of the following reasons applies:

(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2) You revoke your consent, on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a DSGVO, and there is no other legal basis for the processing.

(3) You file an objection against the processing pursuant to Art. 21 para. 1 DSGVO and there are no overriding legitimate reasons for the processing, or you file an objection against the processing pursuant to Art. 21 para. 2 DSGVO.

(4) The personal data concerning you have been processed unlawfully.

(5) The deletion of personal data relating to you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the data controller is subject.

(6) The personal data concerning you were collected in relation to information society services offered pursuant to Art. 8 para. 1 DSGVO.

b. Information to third parties

If the data controller has made the personal data concerning you public and is obliged to delete it pursuant to Art. 17 para. 1 DSGVO, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform data processors who process the personal data that you as the data subject have requested the deletion of all links to this personal data or of copies or replications of this personal data.

c. exemptions

The right to cancellation does not exist insofar as the processing is necessary

(1) to exercise freedom of expression and information;

(2) for the performance of a legal obligation required for processing under the law of the Union or of the Member States to which the controller is subject or for the performance of a task in the public interest or in the exercise of official authority conferred on the controller;

(3) for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 DSGVO;

(4) for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 DSGVO, insofar as the law referred to under a) is likely to make it impossible or seriously impair the attainment of the objectives of such processing, or

(5) to assert, exercise or defend legal claims.

5. right to information

If you have exercised your right to have the data controller correct, delete or limit the processing, he/she is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction on processing, unless this proves impossible or involves a disproportionate effort.

The person responsible shall have the right to be informed of such recipients.

6. right to data transferability

You have the right to receive the personal data concerning you that you have provided to the person responsible in a structured, common and machine-readable format. In addition, you have the right to pass this data on to another person in charge without obstruction by the person in charge to whom the personal data was provided, provided that

(1) processing is based on consent pursuant to Art. 6 para. 1 lit. a DSGVO or Art. 9 para. 2 lit. a DSGVO or on a contract pursuant to Art. 6 para. 1 lit. b DSGVO and

(2) processing is carried out by means of automated methods.

In exercising this right, you also have the right to request that the personal data concerning you be transferred directly from one data controller to another data controller, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this.

The right to transferability shall not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority conferred on the controller.

7. right of (advertising) objection

You have the right to object at any time for reasons arising from your particular situation to the processing of your personal data in accordance with Art. 6 para. 1 lit. e or f DSGVO.

The data controller no longer processes the personal data concerning you, unless he can prove compelling reasons worthy of protection for the processing, which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising.

If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the possibility to exercise your right of objection in connection with the use of Information Society services by means of automated procedures using technical specifications, notwithstanding Directive 2002/58/EC.

8 Right to revoke the data protection declaration of consent

You have the right to revoke your data protection declaration of consent at any time. The revocation of consent shall not affect the legality of the processing carried out on the basis of the consent until revocation.

9. right of appeal to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right of appeal to a supervisory authority, in particular in the Member State where you reside, work or suspect of infringement, if you believe that the processing of personal data concerning you is contrary to the DSGVO.

The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Article 78 DSGVO.

Part B: Supplementary data protection declaration to the career portal

The protection of your privacy is of the utmost importance to us. We collect or use your data only for our own purposes in accordance with the Federal Data Protection Act or other legal provisions. Furthermore, it is important to us that you always know when we store data and how we use it. The following information will tell you where we receive information from you during your visit to our website and how we handle it.

In the following we inform you about the special features of data processing that you will find on our career pages.

I. Applications and data usage via the career portal

1. description and scope of data processing

In our career portal, we offer applicants the opportunity to submit applications to us by providing personal data. The data is entered into an input mask and transmitted to us and saved. The data will not be passed on to third parties.

We take technical and organisational measures to ensure that your data is protected against accidental or intentional manipulation and unauthorised access. The transmission of your data takes place with a special SSL connection, so that the highest degree of data security is guaranteed on the most current state of the art. It is expressly pointed out that, despite these measures, it cannot be completely ruled out that unauthorised persons may gain knowledge of or even falsify data.

All personal data and attachments of your application will only be collected and used by Petrofer for the purpose of evaluation, analysis and allocation in connection with the application procedure.

The data you enter can only be accessed by employees in Human Resources who are connected with applicant selection and recruitment. If you apply for a specific advertised position, your data will be passed on to the responsible personnel managers of the relevant specialist departments and branches as well as to the Petrofer works council. A passing on to third parties is excluded.

After sending your documents, your data will be stored in a database. You can contact us at any time to arrange for your data to be deleted. No matter whether you have applied for a certain position or only expressed general interest.

The following data is collected as part of the career portal:

As mandatory fields:

form of address

First Name, Last Name

email

Phone number landline or mobile phone

attention channel

Attachment uploads for cover letters or complete documents

Storage of data (either only for or also after application process)

Voluntary information

caption

Further system uploads

The following data is also stored when an application is sent:

(1) The IP address of the user

(2) Date and time of registration

Before sending the application documents via the form, the applicant will be asked to confirm the career data protection declaration in order to process this data.

If you send us your application documents in writing outside our website, we will scan your documents and enter the data into our application management system. Your information, which you provide to us in free text outside the standardized data fields, will also be stored with your attachments and, if necessary, transferred to free text data fields.

In the case of e-mail applications, we will also transfer your documents to our applicant management system.

2. legal basis for data processing

The legal basis for the processing of the data in the event of the initiation of a contractual relationship and the implementation of pre-contractual measures is Art. 6 para. 1 lit. DSGVO.

3 Purpose of data processing

The information is required so that we can contact you and check your fit to the advertised position. This enables the initiation of a contractual relationship for employment with us.

If you send us an unsolicited application and are generally interested in joining Petrofer, your information will be stored in a database in the same way as when applying for job advertisements. Petrofer Human Resources personnel related to candidate selection and recruitment can search this database to fill vacant positions with suitable candidates.

4 Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. This means if we have decided to fill the position elsewhere or not to pursue an unsolicited application further.

If you are applying for a specific vacancy, your data will be taken into account for the duration of the selection process. In this case, your data will be passed on to the responsible personnel managers of the relevant specialist departments and branches. After six months after a possible cancellation, we will make your data anonymous. All attachments and all communication will be deleted. The anonymized data records are stored so that we can generate reports in the portal statistics. Once your data has been anonymised, it will no longer be taken into account when searching for suitable candidates within the database.

If, following a specific application, you would like your data to be considered further for future personnel development, please send us a separate unsolicited application.

We will keep unsolicited applications for a period of 6 months. At the end of this period, we will proceed with these applications as described above for anonymization.

If we decide to offer you a contract and you accept it, your documents will be handed over to our ongoing personnel administration as part of the usual processes. They will then continue to be used within the framework of the relevant legal regulations.

5. possibility of opposition and elimination

As an applicant, you have the option of correcting or withdrawing your application at any time and having the data deleted. Please send an e-mail to Этот адрес электронной почты защищён от спам-ботов. У вас должен быть включен JavaScript для просмотра.

II. rights of the data subject

In particular, with regard to your rights as the data subject, please consult our general data protection declaration in Part A.

right of objection

If your personal data are processed on the basis of legitimate interests pursuant to Art. 6 para. 1 sentence 1 letter f DSGVO, you have the right to object to the processing of your personal data pursuant to Art. 21 DSGVO, provided that there are reasons for this which arise from your particular situation or the objection is directed against direct advertising. In the latter case, you have a general right of objection, which we will implement without specifying a particular situation.

If you wish to exercise your right of revocation or objection, simply send an e-mail to Этот адрес электронной почты защищён от спам-ботов. У вас должен быть включен JavaScript для просмотра.

Part C: Information in accordance with Art. 13 of the Basic Data Protection Regulation for

video surveillance

Name and contact details of the person responsible and, if applicable, his representative:

Petrofer Chemie H.R. Fischer GmbH + Co. KG

Römerring 12 - 16, 31137 Hildesheim, Germany

Contact details of the data protection officer:

Attorney Frank Henkel

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Justifiable interests that are being pursued:

Protection of property

purposes of data processing:

Vandalism prevention, domiciliary rights

Legal basis of data processing:

Art. 6 para. 1 lit. f) Basic EU Data Protection Regulation

Storage time:

10 days on factory premises, otherwise 72 hours

Recipients or categories of recipients of the data:

None

Information on the rights of the persons concerned

The data subject has the right to request confirmation from the data controller as to whether personal data concerning him/her are processed; if this is the case, he/she has a right of access to this personal data and to the information specified in Article 15 of the DSGVO.

The data subject has the right to request the data controller to rectify any incorrect personal data concerning him/her and, if necessary, to complete incomplete personal data (Art. 16 DSGVO).

The data subject has the right to request the data controller to delete personal data concerning him/her without delay if one of the reasons specified in Art. 17 DSGVO applies, e.g. if the data are no longer required for the purposes pursued (right of deletion).

The data subject has the right to request the controller to restrict processing if one of the conditions set out in Article 18 of the DSBER is met, e.g. if the data subject has lodged an objection to processing for the duration of the controller's examination.

The data subject has the right to object at any time to the processing of personal data concerning him/her for reasons arising from his or her particular situation. The data controller will then no longer process the personal data unless he can prove compelling grounds for processing worthy of protection, which outweigh the interests, rights and freedoms of the data subject, or the processing serves to assert, exercise or defend legal claims (Art. 21 DSGVO).

Any data subject has the right of appeal to a supervisory authority, without prejudice to any other administrative or judicial remedy, if the data subject considers that the processing of personal data concerning him or her is contrary to the DSGVO (Article 77 DSGVO). The data subject may exercise this right before a supervisory authority in the Member State where he/she resides, works or is suspected of having committed an infringement. In Lower Saxony the competent supervisory authority is: The State Commissioner for Data Protection of Lower Saxony, Prinzenstraße 5, 30159 Hanover, Germany, Phone 0511-120 4500, Fax 0511-120 4599, Этот адрес электронной почты защищён от спам-ботов. У вас должен быть включен JavaScript для просмотра.